GSWS Secretaries Probation declaration Online Submission Process

GSWS Secretaries Probation declaration Online Submission Process GSWS Secretaries Probation declaration Process Step by Step Explained User Manual for GSWS Secretaries Probation declaration Process Step by Step The probation declaration process of Grama Ward Sachivalaya Secretaries has been started. A New Option has been Enabled  in GSWS Portal for filling the required data of Grama Ward Sachivalaya Secretaries. Detailed process with images has been explained for filling the Data for Probation Declaration of GSWS Secretaries.Frequently Asked Questions - Doubts Clarifications

User Manual for Probation declaration process:

Login in the HRMS site and enter your username & password. You can use UID or use name for login. 

After login in the home page of HRMS site click on the Probation declaration option

One you click on the probation declaration the above page appears the functionary need to fill his/her details.

1. District: Need to select as per new district
2. Mandal: Select your Secretariate
3. Secretariate: Select your secretariate name
4. Revenue division: Select your Revenue
5. Department: Select Your concern
6. Current Designation: Need to select your current
7. Functionary name: Enter your Name
8. CFMS ID: Enter your CFMS ID
9. Date of joining: Enter your date of joining * Please refer the FAQ document before entering the Date of joining. The date format is Month- Date – Year ( DD-MM-YYYY)
10. Mobile Number: Enter your mobile phone
11. Email ID : Enter your email 

After filling of personal details need to fill the required details Question 1

Is there any Break in the service period (Leave availed other than casual leaves, optional holidays and Suspension)

Ans: Select appropriate answer Yes or no

Question 1a. If you selected the option as yes then you need to mention nature of break ex. Maternity leave, medical leave, other extraordinary leave and Suspension.

Question 1b. Duration of break?

Ans: Need to mention number of days only for example 35,45 etc.;

Question 2. Date OF Completion of 2 years continuous service (Excluding break if availed)

Ans: Dear Functionary please make sure the select the exact date your probation date where you have completed the 2 years of continuous service refer the FAQ document before entering the details. Select as Month-Date-Year (MM-DD-Year)

Question 3 a. Whether ALL prescribed Departmental Test Papers Passed?

 Ans: If you passed in ALL test papers then select as Yes if you failed any test paper it will be consider as failed only.

Question 3 b. Hall ticket number?

Ans: Enter Hall ticket numbers one after one example 123456,78910 mention comma in between hall ticket numbers.

Question 4. Whether any Disciplinary Cases pending? Ans: Select appropriate answer as yes or no

 Question 5. Whether Service Register Opened or Not?

 Ans: Select appropriate answer as yes or no

Question 6. Antecedents Verification completed or Not Ans: Select appropriate answer as yes or no

Question 6a.If yes, Remarks given by Police department during Antecedents verification.

Ans: Select the appropriate answer as Nothing Adverse or Adverse

Question 7 Whether Eligible for Declaration of Probation?

Ans; If the all the above given criteria satisfied then select as yes or else no.

 Question: 8 Remarks:

Ans: You can mention any remarks if required.

Once all the details entered you can click on the submit button.

Note * Before click on submit button check thoroughly whether you have fill all the appropriate details then click on submit.

Once you submit it will be forwarded to next approver level if it is in Rural it will be forwarded to your concern MPDO if it is urban then it will be forwarded to Municipal commissioner.

FAQ

Q1. Which Date of Joining to consider for Declaration of Probation When a Functionary has slided from one post to another post within the same Recruitment Notification?

1. The Date of Joining of 1^st post is applicable.

Eg: If an Individual has joined as Welfare Education Assistant (Date of Joining – 15^th November 2019) and has slided to Panchayat Secretary Grade V (Date of Joining – 1^st December 2019), Then the Date of 1^st Joining – 15^th November 2019 has to be considered.

Q2. What is meant by 2-year continuous service period within the 3 -year period?

1. All Village/ Ward Functionaries needs to complete the Probation Period of 2-year continuous service period within the 3-year period from the Date of Joining.

Q3. What is meant by Break in the 2-year continuous Service Period?

The Following are considered as Break in the 2-year continuous service period

1. Any Leaves other than Casual leaves and Optional They are called Extraordinary Leaves such as Medical Leave, Maternity Leave, Study Leave etc
2. Suspension during the Probation period

Eg : If an Individual has taken Medical Leave of 60 days, It will be considered as Break for the same duration.

Q4. If there is a Break in the 2-year continuous Service Period, does it extend the date of eligibility for Declaration of Probation?

1. Yes, The Date of eligibility for Declaration of Probation is extended by the Same period of the Break.

Eg: If you have joined on 11^st November 2019 and taken the Medical leave for 60 days, then you will be eligible for Declaration of Probation on 10^th January 2022.

Q5. Whether the Functionary must Qualify ALL the prescribed Departmental Test Papers to be eligible for Declaration of Probation?

1. All the Village/ Ward Functionaries must Qualify/ Pass ALL the prescribed Departmental Test Papers to be eligible for Declaration of probation.

Q6. If your Service Register is ‘Not Opened’, what to do?

1. You are required to meet the concerned Officers as mentioned below (Annexure I).

Q7. What if the Disciplinary Cases are pending, whether it would extend the Date of eligibility for Declaration of Probation?

1. Yes, all the Disciplinary cases have to be closed satisfactorily to become eligible for Declaration of Probation.

Q8. What if the Status of Antecedents Verification is not known to the Functionary?

1. Then, For    the    Question   ‘Whether    Antecedent    Verification completed or Not’. You need to select the option ‘No’

ANNEXURE I

SL No	Name of the Department	DESIGNATION OF THE FUNCTIONARY	Opening of Service Register – Designation of Officer
1	2	3	4
1	Panchayat Raj & Rural Development	Panchayat Secretary (Grade-V)	MPDO
2		Panchayat Secretary Grade VI (Digital Assistant)	MPDO
3	Social Welfare/ Tribal Welfare	Welfare and Education Assistant	ASSISTANT SOCIAL WELFARE OFFICER
4	Agriculture	Village Agriculture Assistant	ASSISTANT DIRECTOR OF AGRICULTURE
5	Horticulture	Village Horticulture Assistant	ASSISTANT DIRECTOR OF HORTICULTURE
6	Animal Husbandry, Dairy Development & Fisheries	Village Fisheries Assistant	DISTRICT FISHERIES OFFICER- (Any one -JD/DD/AD)
7		Village Veterinary Assistant	DEPUTY DIRECTOR OF ANIMAL HUSBANDARY
8	Panchayat Raj & Rural Development - Engineering	Engineering Assistant (Grade-II)	EXECUTIVE ENGINEER
9	Revenue	Village Revenue Officer/ Ward Revenue Secretary	TAHSILDAR
10		Village Surveyor Assistant (Grade -III)	ASSISTANT DIRECTOR OF SURVEY AND LAND RECORDS

11	Agriculture/ Horticulture/ Sericulture	Sericulture Assistant	ASSISTANT DIRECTOR OF SERICULTURE
12	Municipal Administration and Urban Development	Ward Sanitation & Environment Secretary (Grade-II)	MUNICIPAL COMMISSIONER
13		Ward Planning & Regulation Secretary (Grade-II)	MUNICIPAL COMMISSIONER
14		Ward Education and Data Processing Secretary	MUNICIPAL COMMISSIONER
15		Ward Welfare & Development Secretary (Grade-II)	MUNICIPAL COMMISSIONER
16		Ward Amenities Secretary (Grade -II)	MUNICIPAL COMMISSIONER
17		Ward Administrative Secretary	MUNICIPAL COMMISSIONER
18	Medical & Health	ANM / Ward Health Secretary	DMHO DISTRICT MEDICAL HEALTH OFFICER
19	Home	Mahila Police & Ward Women & Weaker Sections Protection Secretary (Female)	SP/COMMISSIONER OF POLICE
20	Energy	Energy Assistant / Ward Energy Secretary	EXECUTIVE ENGINEER

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